In professional communication, the way we phrase our thoughts matters just as much as the thoughts themselves. A common phrase used across emails, business meetings, and even job interviews is “Looking forward to working with you.” But have you ever paused to wonder whether this expression is grammatically correct, appropriate for all situations, or even the best choice in certain scenarios?
In this guide, we will delve into the correct usage, the tone it conveys, when it works best, and alternatives that might better suit your needs. By the end of this post, you’ll understand how to use “Looking forward to working with you” effectively to maintain professionalism, warmth, and clarity in your business communications.
The Grammar Behind “Looking Forward to Working With You”
At first glance, “Looking forward to working with you” seems like a straightforward and universally acceptable phrase. But let’s break it down to understand why it works the way it does.
The phrase begins with “looking forward to,” which is a phrasal verb meaning to anticipate or eagerly await something. In English grammar, “looking forward to” is always followed by a noun or a gerund (the “-ing” form of a verb), not the base form of the verb.
The Correct Structure
The key to the correct usage of this phrase lies in the structure:
Looking forward to + gerund (verb + ing)
This means that “working” (the gerund form) is correct here. For example:
- Correct: “I’m looking forward to working with you.”
- Incorrect: “I’m looking forward to work with you.”
Why is “working” the right choice? Simply put, in English, certain verbs like “look forward to” always require a gerund after them. So when using “looking forward to,” make sure the next word is in its “-ing” form to avoid sounding awkward or grammatically incorrect.
Common Mistakes to Avoid
- “Looking forward to work with you” – This is incorrect because “to” in this context is a preposition, and prepositions should be followed by a noun or gerund.
- “I am looking forward to you working with us” – While technically correct, this can sound too formal or wordy. It’s better to stick with the simpler “I’m looking forward to working with you.”
- “I am looking forward working with you” – Missing the preposition “to” makes this phrase grammatically incomplete.
A Quick Tip:
If you’re ever unsure about whether to use a gerund or an infinitive after certain verbs or prepositions, a helpful rule of thumb is to look it up, as English grammar often has these quirky, specific rules that can trip us up.
When and How to Use This Phrase in Professional Communication
“Looking forward to working with you” is a versatile phrase that can be used in a variety of professional contexts. However, it’s essential to know when and how to use it appropriately. Let’s explore the best scenarios for using this expression.
Best Contexts for Using “Looking Forward to Working With You”
This phrase is commonly used in emails, meetings, and even social media when confirming a new partnership or expressing enthusiasm about future work. Here’s when it fits best:
- After a successful meeting or introduction: If you’ve just had an initial conversation and are eager to collaborate, this phrase conveys your enthusiasm.
- Confirming a new project or collaboration: Whether you’re working on a new client project or beginning a partnership with a new colleague, it’s a great way to express your excitement.
- Wrapping up a job interview: After discussing the specifics of a role, expressing that you’re “looking forward to working with them” shows your eagerness.
- In follow-up emails: Use this phrase when following up on a previous conversation about potential work, ensuring the recipient feels appreciated and valued.
When Not to Use It
Despite its versatility, there are a few instances when using “Looking forward to working with you” may not be the best choice:
- For formal business correspondence: If you’re dealing with highly formal or legal matters, more neutral or direct phrasing might be required.
- When the relationship is uncertain: If you’re still unsure whether the project will move forward, it may sound presumptive.
- In crisis communication: When you’re discussing problems or challenges, it’s best to avoid overly warm expressions until the issue is resolved.
The Tone and Impression of “Looking Forward to Working With You”
One of the biggest reasons this phrase is so popular is that it strikes a balance between professionalism and friendliness. It’s neither too formal nor too casual, and it shows your genuine interest in the collaboration. But what kind of tone does it set? Let’s break it down.
The Positive Impression It Creates
- Warmth: The phrase comes across as warm and inviting. It signals that you’re not only interested in working with the person but are enthusiastic about it.
- Politeness: It’s an excellent way to express gratitude and politeness without sounding over-the-top.
- Confidence: By using this phrase, you signal that you’re confident in the collaboration and looking forward to the success it might bring.
Potential Pitfalls
While it’s generally positive, overusing the phrase can make it sound robotic or too generic, especially in contexts where you don’t have a personal connection with the recipient. For example, in follow-up emails to clients or stakeholders you’ve worked with for a long time, it can sound a little stale. Personalizing your closing with a specific reference to the collaboration might be more effective.
Evaluating the Formality: When It Works and When It Doesn’t
When crafting business messages, the formality of the language you use matters. So, is “Looking forward to working with you” appropriate for all levels of formality? Let’s evaluate.
Appropriate Formality for Different Situations
| Situation | Appropriateness of the Phrase |
| Formal business email | Suitable if used in the right context (e.g., after a first meeting or confirming a project) |
| Job interview follow-up | Highly appropriate and conveys enthusiasm without being too casual |
| Casual business email | Appropriate, especially when you already have a rapport with the recipient |
| In highly formal communication (legal, contracts, etc.) | Better to choose a more neutral sign-off like “I look forward to our collaboration.” |
As we can see from the table, “Looking forward to working with you” works well in many professional situations, but when you’re dealing with very formal communications or high-stakes matters, it’s best to opt for something a little more neutral or precise.
Effective Ways to Use “Looking Forward to Working With You” in Business Emails
Incorporating this phrase into emails is a subtle art. The key is to maintain professionalism while expressing your enthusiasm. Here are some examples of how to use it effectively:
Introducing Yourself to a New Team or Collaborator
When joining a new team or beginning a collaboration with someone new, it’s vital to set a positive tone. Instead of just saying, “I’m excited to work with you,” you could say:
“Hello [Name], I’m looking forward to working with you on [project or task]. I believe we’ll accomplish great things together.”
This not only conveys excitement but also adds a sense of purpose to your collaboration.
As a Sign-Off in a Business Email
Ending a professional email with “Looking forward to working with you” can reinforce your enthusiasm without overdoing it. For instance:
“Thank you for your time today. I’m looking forward to working with you and your team on this project. Best regards, [Your Name]”
This sign-off works well when wrapping up a meeting or providing a summary of next steps.
In Follow-Up Emails
After a meeting or phone call, a follow-up email is the perfect place to express eagerness to continue collaborating. For example:
“It was great speaking with you today. I’m looking forward to working with you on the upcoming project. Please let me know if you have any further questions.”
Alternatives to “Looking Forward to Working With You”
While “Looking forward to working with you” is a safe and effective choice, sometimes variety is key in maintaining engagement. Here are some alternatives:
- “Excited to collaborate with you”: A slightly more casual alternative that still conveys enthusiasm.
- “Eager to begin working with you”: A great option for showing eagerness.
- “I’m confident we’ll achieve great results together”: Adds a bit more optimism and conveys a team-oriented mindset.
Using alternatives ensures your communication feels fresh and personalized.
The Role of This Phrase in Building Professional Relationships
The words we choose can have a lasting impact on how others perceive us. By expressing your eagerness to collaborate, you build trust and rapport. Here’s how “Looking forward to working with you” contributes to relationship-building:
- Sets the tone for collaboration: It indicates that you are ready and willing to work together, which fosters a positive atmosphere.
- Helps in managing expectations: It lets the recipient know that you are committed to the work, which can reduce uncertainty.
- Strengthens your professional brand: Using this phrase strategically can highlight your professionalism and enthusiasm, which in turn strengthens your reputation.
Crafting the Perfect Closing Remarks for Business Communication
Effective closing remarks make a lasting impression. Here are a few guidelines to ensure you get it right:
- Tailor your closing to the relationship: If it’s a first-time interaction, “Looking forward to working with you” works well. For established relationships, consider something more personal or specific.
- Keep it short and sweet: Avoid long, convoluted phrases. A simple, enthusiastic closing is often best.
- Use the phrase in context: Don’t rely on it in every email. Instead, use it strategically to express excitement about a project or collaboration.
Conclusion
“Looking forward to working with you” is a powerful, versatile phrase that can enhance your professional communication when used correctly. By understanding its grammatical structure, tone, and appropriate contexts, you can use this phrase to foster stronger connections with colleagues, clients, and collaborators. And, by knowing when to opt for alternatives, you’ll keep your communication fresh and engaging.
So, next time you’re wrapping up an email or preparing to meet a new client, don’t hesitate to express your enthusiasm with this phrase. Just be sure to use it where it makes the most impact, and you’ll be setting the stage for successful, positive collaborations.
Frequently Asked Questions (FAQs) About “Looking Forward to Working With You”
1. Is it grammatically correct to say “Looking Forward to Working With You”?
Yes, it is grammatically correct. The phrase “Looking forward to” is a phrasal verb, and it should be followed by a gerund (the “-ing” form of a verb). Therefore, “working” is the correct form, not “work.” The phrase is widely accepted in professional communication.
2. Can I use “Looking Forward to Working With You” in formal emails?
Yes, you can use it in formal emails, especially when confirming a new collaboration, partnership, or project. However, it’s important to ensure that the context is appropriate, and the tone matches the level of formality required. In highly formal or legal situations, you might want to opt for a more neutral phrase like “I look forward to collaborating with you.”
3. Are there any alternatives to “Looking Forward to Working With You”?
Absolutely! Depending on the level of formality and enthusiasm you want to convey, some good alternatives include:
- “I’m excited to collaborate with you.”
- “Eager to begin working together.”
- “I’m confident we’ll achieve great results together.”
- “I’m thrilled to be part of this project.”
Each of these can be tailored to suit different contexts and relationships.
4. Is “Looking Forward to Working With You” appropriate for a first-time email?
Yes, this phrase works well when you’re introducing yourself or confirming a future collaboration. It shows enthusiasm and professionalism. However, if the email is purely informational or administrative, you might want to choose a more neutral closing, such as “I look forward to hearing from you” or “Thank you for your time.”
5. Can this phrase be overused?
Yes, using “Looking forward to working with you” in every email or professional message can make it sound generic or less sincere. To keep your communication fresh, try to personalize it where possible or switch it up with different alternatives to avoid repetitiveness. Tailoring your language to fit the specific context will help maintain the genuine feel of your communication.
Leave a Comment